Data protection - Oikeus.fi

A The decision of the Board on Trial Counsel will be sent to all parties. In matters concerning the revocation of a licence, the decision will also be sent to the Chancellor of Justice and, in disciplinary matters, to the Disciplinary Board and the Chancellor of Justice.

Recipients to whom personal data are fairly regularly disclosed:

Service providers providing IT services to the Board on Trial Counsel
Finnish Government Shared Services Centre for Finance and HR Palkeet (for invoicing)
Administrative Services Unit of the Agency for Special Authorities in Judicial Administration (for payment of supervision fees to the Finnish Bar Association)
General courts, general administrative courts, Labour Court of Finland, Market Court, and offices of the Legal Aid and Public Guardianship Districts (notifications of the cancellation of a licence)

At regular intervals, authorities, such as courts of law, request the name and contact information of licensed legal counsels to provide information on training and other topical matters related to the professional activities of legal counsels. If they so wish, the licensed legal counsel may give their written consent to the Board on Trial Counsel to submit their name and contact information to the authorities for these purposes. The legal counsel has the right to withdraw their consent at any time by notifying the Board in writing.

No data will be disclosed for direct marketing and opinion polling or market research, unless separate provisions on such disclosure have been laid down.

The name and town/city of a legal counsel who has been granted a licence and date of licencing are public data. These data are recorded on the public list maintained by the Board of Trial Counsel, from where updated data may be accessed by the public through a search by name. The list is available on the website of the Board on Trial Counsel.

Additionally, personal data may be disclosed to a party requesting them according to the Act on the Openness of Government Activities (621/1999).

You may request the Board on Trial Counsel to exercise your following data protection rights.

Right to obtain information on the processing of personal data

You have the right to know for what purposes and how we process your personal data.

Right of access

You have the right to know whether we process personal data concerning you. If we do, you have the right to receive a copy of these data unless we have a legitimate reason to refuse to exercise this right.

Right to rectification

If the personal data concerning you that we process are incorrect, you may ask us to rectify the data. If we rectify the data based on your request, we are obliged to notify all those to whom the data have been previously disclosed of the rectification, as far as possible.

Right to restriction of processing

If you believe that the data concerning you we process is incorrect, or they are unlawfully processed, you may ask us to restrict the processing of your data.

In this case, we can only process your data

with your consent
if we need the data for drafting, presenting or defending a legal claim
in the public interest, or
to protect the rights of another person.

If we restrict the processing of data based on your request, we are obliged to notify all those to whom the data have been previously disclosed of the restriction, as far as possible.

Automated decision-making and profiling

The Board on Trial Counsel does not make decisions based on automated decision-making. The Board on Trial Counsel does not carry out profiling based on the personal data it processes.

Right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint with a supervisory authority if you consider that the processing of your personal data violates the EU’s General Data Protection Regulation (EU 2016/679).

The Data Protection Ombudsman supervises compliance with data protection legislation in Finland.

For more information on your rights under data protection legislation, please visit the website of the Office of the Data Protection Ombudsman: Know your rights.

Personal data are processed by officials of the Board on Trial Counsel, whose duties include the management of recruitments.

Additionally, personal data are processed by the Finnish Government Shared Services Centre for Finance and HR Palkeet, with which the Board on Trial Counsel acts as the joint controller in this respect. The responsibilities related to joint controllership are laid down in the act on the Finnish Government Shared Services Centre for Finance and HR (Laki Valtion talous- ja henkilöhallinnon palvelukeskuksesta 179/2019, available in Finnish and in Swedish). The Board on Trial Counsel is responsible for the obligations of the controller, such as informing the applicant, and acts as a point of contact when the applicant wishes to exercise the rights of the data subject (for example, to check what data concerning them has been recorded). The Services Centre is responsible for the technical operation of the information systems required for the provision of tasks and services as well as, for example, the usability of information systems and the integrity, immutability, protection and storage of data.

The Board on Trial Counsel transfers all received applications to the HILDA case management system, which is provided by Fujitsu Finland Oy.

Grade Solutions Oy is responsible for providing support and maintenance services for the Valtiolle.fi system.

The information on the jobseeker and the documents submitted by them are generally public unless they have been specifically ordered to be kept secret by law. Data may be disclosed to a party requesting them according to the Act on the Openness of Government Activities (621/1999).

A personal security clearance may be carried out on a person selected for a post or a position with the consent of the applicant, in which case their personal data will be disclosed to the Finnish Security and Intelligence Service for the purpose of performing the clearance.

No data will be disclosed or transferred to third countries or to international organisations.